Demonstrating power of information, collected using Accident Reporting System (ARS) of Indictrans, Pune Mirror's 30th November edition carries a front page story on "Road Safety in Pune vis-a-vis India".
In startling revealations, powered b...
Make everyone accountable
Handling the large volume of files in a big government organization can be tough, isn’t it? And often, the wrong person gets blamed for a misplaced file or delayed work because the file didn’t reach him on time. But, there’s a solution to put at an end to all that.
The solution goes by the name of File Journey Management System (FJMS) from Indictrans. FJMS is a system which lets you track the journey of every file in an organization,who processed it last, at which desk is it right now and everything else. In other words, it lets you keep a tab on the journey of a file within an organization, so that you can spot delays as and when they happen and make the right person accountable for it. With FJMS, you can find any file within minutes, eliminating the manual effort required to search through a huge database of information. It even prevents the file from going to the wrong department and waste time unnecessarily.
And using FJMS is as simple as using an e-mail account. You login with your secure login details, see where the file is, process any files which are there with you and forward them to the concerned department along with comments or notes- just like you do with an e-mail. You can even access the history of any file to see which departments it went through, where it took the maximum time and take remedial measures accordingly. And all that happens with a centralized database, in other words, a one point contact for tracking each and every file within an organization.
The end result- better efficiency, better people management and better service to the consumers. FJMS can even be integrated with SMS and e-mail alerts, to send you notifications every time a file is stuck or based on criteria defined by you. And you can have those alerts without spending a penny. It even allows the concerned citizen to know the exact progress of his file via SMS or e-mail. Want more? We have more. With FJMS, proxy work is minimized. FJMS can be integrated with thumb reader to provide additional security and make sure only the person assigned gets to access the information. No sharing of username and password possible, as is the case with login based solutions.
If you are looking to reduce the workload on your employees, improve their efficiency and yet, have the minimum expenditure, FJMS is the answer. Still not sure about the utility of FJMS? Get your free demo of the file tracking system. Contact us now at (contact@indictranstech.com)
FJMS
Brings transparency within an organization Contact us at (contact@indictranstech.com)
Advantages of FJMS:
- Makes the defaulters accountable
- Lets you manage the files efficiently
- Gives you the exact location of the file within seconds
- Lets you know the complete history of any file to help you assess the processes it has been through, identify the bottlenecks etc.
- Integration with thumb reader to provide better security and minimize proxy work
- Customizable according to an organization's needs
- Get SMS alerts and notification automatically according to pre-defined criteria